BUENA VISTA UNIVERSITY WEEKEND PROGRAMMING GRANT PROPOSAL

This form must be completed and submitted a minimum of 2 weeks before the event.

Please note: Proposals requesting over $500 in funding from the committee will be discussed and voted on at the next regularly scheduled meeting of the committee. Proposals requesting under $500 in funding may be reviewed by the committee through electronic means at any time so long as they are received two weeks prior to the scheduled event.

Committee meetings are scheduled once a month. October 18, November 15, December 6, February 21, March 21, April 18, May 9

(*) denotes required information.

CONTACT INFORMATION
First Name* Last Name*
Email* Phone
Student Organization Name*    
Co Sponsor Group Name Co Sponsor Contact Name
Advisor/Sponsor Name* Advisor/Sponsor Phone
Advisor Email*
       
EVENT INFORMATION
Event Title Event Date
Event Description
Event Time Event Location
Funding Request from Weekend Programming Fund* Proposed Funding Contribution from Student Organization*
Funding Received from other sources* (Student Senate, Donations)


EXPENSES
  $ Estimate Amount Notes
Event Site:
Activity/Performer(s) cost:
Performer’s travel:
Hotel:
Transportation:
Hospitality :(food, meals, pop)
Set-up/Maintenance:
Sound/Lighting:
Security:
Catering:
Advertising/Promotion:
Decorations:
Prizes/Give-a-ways:
Other Expenses:
     
TOTAL:  
REVENUE:  
Cost per Person times Estimated # in attendance  
TOTAL:  


PLANNING MEASURES:
Activity/Performer Name:  
Brief Description of Activity or Performer*
What is the Event’s purpose?
How are you going to publicize/promote your program?*
Start date for posting promotional materials (at least 2 weeks prior to event).
List tasks for which you will need volunteers.
How will you recruit volunteers?
Additional Information or Comments:
     
FACULTY/STAFF ADVISOR OR SPONSOR COMMITMENT:

Please submit electronically. Advisors may send an email directly to Becka Neary-DeLaporte to serve as a signature.


Advisor Name
has agreed to assist
Student Group Name

student organization or group with the planning and coordination of the above event. She/he will also be present for the entire duration of the program. (Becka Neary-DeLaporte will cut and paste the email in this space when received)