Navigation and Appearance

Navigating through Microsoft Outlook

Once you open Outlook, you will see the main window. Its components consist of:

  1. Navigation Pane on the Left

    From the navigation pane you can access all of your email in your Inbox and in folders in your Cabinet. You can also access your Mail, Calendar, Contacts, and Tasks using the links in the bottom-left corner.

  2. The Quick Access Toolbar

    The Quick Access toolbar is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed.

  3. Microsoft Ribbon

    Toward the top of the Outlook window, you will see the File tab and the Home, Send/Receive, Folder, and View Ribbons. The File tab allows you access to your general settings and preferences for Outlook as well as settings for Mailbox Cleanup, Rules and Alerts, and Automatic Replies.

  4. List of Messages in the Middle

    There is a condensed list of messages showing the subject line, sender, and date the message was sent.

  5. Reading Pane on the Right

    The reading pane shows the full details of any message you have selected in the list of messages. Any message highlighted in your message list will appear in the reading pane. You can remove the reading pane by:

    1. Go to the View ribbon.
    2. Click the Reading Pane drop-down menu and select Off.
  6. To-Do Bar on the Far Right

    The To-Do bar will display a small calendar, your daily meetings and any tasks you have created for today. You can remove the To-Do bar by:

    1. Go to the View ribbon.
    2. Click the To-Do Bar drop-down menu and select Off.

Altering the Appearance of the Inbox

By default, your Outlook mailbox will appear in the order the messages were received with the most recent on top. You will also notice that messages are grouped together under headings such as “Today,” “Yesterday,” etc. To alter the order of your messages follow the steps below.

Altering the Arrangement of your Email List

  1. Be sure your Outlook window is small enough on-screen so you can see your desktop
  2. Go to the View ribbon
  3. Under the Arrangement section, click on Arrange By
  4. From the drop-down menu, you can choose to arrange your email by any of the options (e.g., Date, To, Size, etc.).

Turning On/Off Conversations

The Conversations view is helpful for grouping together multiple related emails into one “conversation.” By default Conversations will be turned on. To turn Conversations off:

  1. Go to the View ribbon
  2. Under the Conversations section, check Show as Conversations.

Getting Help

For help using Outlook, please contact the TLTC at, 712-749-2359, or 1-800-803-6583. The TLTC is available from 8 AM to 5 PM, Monday through Friday.

Please note that you can also contact 2Fix for any additional questions. You can contact 2Fix at, 1.712.249.2FIX (2349), or 1.800.248.4462. 2Fix is available from 7 AM to 11PM, Monday through Friday and 3 PM to 11PM on the weekend.

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